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#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 HOW TO#
#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 PDF#
#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 WINDOWS 10#
#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 FREE#

If you have a nontraditional work week, change the default as follows: We are a versatile society with all kinds of schedules, and the default work week of five days, Monday through Friday, doesn't represent a lot of us.

#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 FREE#

These are simple changes to implement, but they quickly free up lots of space and they stick you must reset them when you need them. If your To-Do list is visible, remove it by choosing Off from the To-Do Bar dropdown in the Layout group. Or turn it off completely by choosing Off from the Folder Pane dropdown in the Layout group. To free up space for more text, unpin the Navigation pane by clicking the small left arrow at the top of the pane. The reading pane is flexible and easy to personalize, which is important if messages are long.

Exit and reopen Outlook to implement the change.įigure F Display contacts alphabetically by last name.

In the resulting dialog, click the File As (Smith, John) option in the Show Names By section ( Figure F).

Select the address book and click Change.

Click the File tab and choose Account Settings from the Account Settings dropdown.

If you prefer to see them listed alphabetically by last name, do the following: When entering addresses in the To field, Outlook displays contact names in First Name Last Name order. SEE: 10 time-saving tips to speed your work in Outlook (TechRepublic) 6: Contact name order If the interval you want isn't available, enter it manually.

In the Calendar Options section, choose a reminder time from the Default Reminders dropdown ( Figure E).įigure E Never miss an appointment again-set a reasonable reminder time.

You can change the reminder time when you create the appointment or you can change the default setting as follows: Reminders have a default setting of 15 minutes.

Chose an interval from the resulting submenu ( Figure D).įigure D Select the default appointment interval from this menu.

In the Calendar window, right-click the timebar in the Day or one of the Week views.

If your average appointment span is 15 minutes instead of the default 30 minutes, changing the default as follows will save you time:

In the Compose Messages section, choose Plain Text from the Compose Messages In This Format dropdown ( Figure C).įigure C Set the default message format.

For example, I still use plain text by default because so many of the lists I subscribe to still can't handle HTML. However, plain text is less trouble when dealing with the unknown. 3: Message formatĮmail clients and mobile devices are adapting, and HTML is becoming standard.

Click OK and close the Address Book dialog.įigure B Control the address book Outlook opens by default.

When choosing Custom, you must also specify the specific address book. You could also click Custom to default to another list. Make sure the opening option at the bottom displays Choose Automatically (it should).

Click the Start With Contact Folders option ( Figure B).

In the resulting dialog, choose Options from the Tools menu.

On the Home tab, click Address Book in the Find group.

If you want Outlook to default to your contacts list, do the following: Addresses you add yourself will be in your personal contacts list.

If you're on Exchange, the GAL is usually members of your organization. The default is Start With Global Address List. Outlook uses a global address list, and that works fine for most of us.

#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 WINDOWS 10#

SEE: 20 pro tips to make Windows 10 work the way you want (free TechRepublic PDF) 2: Custom address book I start in my Inbox for the account I use the most.įigure A Select the folder you want Outlook to open when launched. In the Outlook Start And Exit section, use the Browse button to locate the folder or window where you want to start working ( Figure A).To specify the folder that Outlook selects when launching, do the following: It's only a few clicks, but you can change this setting and have Outlook open right where you want to start.

Instead, they go straight to a mail folder and start working. When you first launch Outlook, it displays Today view, which a lot of people don't use.

#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 PDF#

Note: This article is also available in the free PDF Make Office 2016 work your way by changing these default settings. There's no downloadable demonstration file, and none of these settings is appropriate for 365 Mail. I'm using Outlook 2016 (desktop) on a Windows 64-bit system.

Excel is still a security headache after 30 years because of this one feature.

#ASSIGN TASKS IN OUTLOOK FOR MAC 2016 HOW TO#

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